With the Approval Workflow enabled for the form, you can process submitted requests by using the Approve / Reject button which is included in the notification emails by Form Publisher.
About this task
When the Approval Workflow is enabled, all recipients in the Sharing and notifications options screen become approvers. However, only one of them can process a generated document and this is the first one to open and approve or reject the request.
- Open the notification email of the generated document.
- In the email, click the Approve / Reject button link to review and approve the leave request document.
A new tab opens in your browser and loads the Form Publisher web app page to approve or reject the generated document.
- Process the request.
- (Optional) Enter a comment under Add comments.
- Click Approve or Reject.
The leave request is now processed.
Form Publisher sends an email notification with a link to the approved Google document (or attachment for PDF and Microsoft Office formats). Form Publisher sends the email to the form respondent and all approvers listed in the Sharing options and notifications screen.
Form Publisher adds the column [Form Publisher] Approval to the responses spreadsheet. It indicates the status of each generated document: APPROVED, REJECTED, or PENDING.