This article explains what the approval status of each request means and how it is updated on your responses spreadsheet.
1. Where can you see the approval status of each request?
When someone submits a form, Form Publisher will automatically track the status of each request on your responses spreadsheet:
You can see this information under the ‘[Form Publisher] Validation’ column:
2. What does each approval status mean?
| Pending
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Someone has sent a request and is waiting for the validator’s answer. In your spreadsheet, the ‘PENDING’ status lets you know that an approval is requested. Check your mailbox, open the generated file, and you’ll be able to see: ‘Workflow status: waiting’:
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Approved
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If you decide to approve a leave request, the ‘[Form Publisher] Validation' status from your responses spreadsheet will turn from ‘PENDING’ into ‘APPROVED’ |
|
Rejected
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If you decide to reject a leave request, the process will be exactly the same as for the approval. The main difference is that all ‘APPROVED’ will be replaced by ‘REJECTED’. |
|
Feedback requested
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Before making your decision, you need further information from your respondent. ‘FEEDBACK REQUESTED’ will appear under the approval status column of your responses spreadsheet. Your respondent will then receive an email with your comment and will be able to edit his form responses and submit a new one. If you’re satisfied with the new information he provided, you can finally approve or reject his request. |
The generated file is updated after each step which allows you to be informed of the progress.
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