Form Publisher can customize each generated document by inserting the responses to the form questions in a document template.
When you create the document template, you can add markers for some or all of the questions in your form.
For example, to add a marker for the question Full name, you add the marker <<Full name>> in the document template. During the document generation of a form submission, the <<Full name>> marker is replaced with the full name submitted by the form respondent.
Your marker must match exactly your question title, respecting upper and lower case letters, punctuation and whitespace.
In addition to the markers based on form questions, Form Publisher supports a set of standard markers which can help you keep track of various sets of data when the form was submitted.
Here is a list of the standard markers supported by Form Publisher.
| Type of markers | Markers | Description |
|---|---|---|
|
Time markers |
<<Timestamp>> |
Date and time of the form submission |
|
<<Today>> |
Date of the form submission (Format: MM/dd/yyyy) |
|
|
<<Now>> |
Time of the form submission (Format: HH:mm:ss) |
|
|
Email markers |
<<Email Address>> |
Email address of the form respondent |
|
<<Respondent User Name>> Formerly <<User Email>> [DEPRECATED] |
Username of the form respondent |
|
|
<<Respondent Domain Name>> Formerly <<Domain Email>> [DEPRECATED] |
Domain of the form respondent (For example: gmail.com) |
|
|
<<Respondent Display Name>> |
Full name of the form respondent (For example: John Doe) If your respondent's email address is john.c.doe@gmail.com, the marker will display: John C Doe |
|
|
Workflow markers |
<<Workflow approver>> |
Email address of the approver who approved or rejected the generated document |
| <<Workflow status>> | Status of the approval, either Approved or Rejected | |
| <<Workflow date>> | Date when the document is approved or rejected | |
| <<Workflow comment>> | Comment of the approver when the document is approved or rejected | |
| <<Workflow signature>> | Signature of the approver when the document is approved or rejected | |
|
Other markers |
<<Template Title>> | Title of the template configured in Form Publisher |
| <<Increment>> | The consecutive number of the Google form submission | |
| <<Score>> | Score of the Form respondent when the quiz was submitted | |
| <<Link to edit>> | URL link to edit the submitted form responses |
Time markers
Time markers are markers which when a form submission was made. Form Publisher supports 3 standard time markers.
- The date and time when the form was submitted (MM/dd/YYYY HH:mm:ss): <<Timestamp>>
- The date of the submission (MM/dd/yyyy): <<Today>>
- The time of the submission (HH:mm:ss): <<Now>>
Email markers
Email markers are used to collect the respondents data. Form Publisher can collect the respondent emails only if the Collect email addresses option is enabled in the Google form settings.
Workflow markers
To use Workflow markers, you must activate the Approval Workflow option in the Sharing options and notifications sidebar.
Other markers
- With the marker <<Template Title>>, you can personalize the title of your Google form.
- With the <<Increment>> marker, you can display the consecutive number of a form submission. For example, the first form submission has an increment number of 1.
This number appears in the title of the notification emails sent to recipients and in a newly created column named [Form Publisher] Increment in the responses sheet.
- With the <<Score>> marker you can display the quiz results of your respondents.
To use this marker you need to enable the ‘quiz’ option in Google form.
- Short answer
- Paragraph
- Multiple Choice
- Checkboxes
- Dropdowns
- Linear scale
- Date
- Time
When you submit this form, the result of the quiz is displayed under a column Score in the responses sheet.
- The marker <<Link to edit>> generates a link in your template that redirects to the form so the respondent can edit his response.
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