When you enable the Approval Workflow option, you want your recipients to receive an email notification after their form submissions. This article will explain how a form respondent can approve or reject a request.
1. Configure your settings
First, open your settings from your Google Form.
Then, make sure ‘Collect email addresses’ option is NOT selected. Finally, click ‘SAVE’:
2. Configure your Google Form
From your Google Form, add the question ‘Email address’:
If you want your ‘Email address’ question to be required, then select ‘Required’:
We suggest you to restrict the answer to the format 'email address' only. To do so, click on the following menu:
Then, click 'Response validation':
Finally, choose 'Text' and 'Email address':
3. Configure Form Publisher
First, under the ‘Sharing options and notifications’ sidebar, enable ‘Approval Workflow’:
Then, add the <<Email address>> marker under ‘Add recipient’:
Finally, click ‘Save’:
Why can’t you select ‘Notify Form respondent’ option?
Form Publisher automatically unticked ‘Notify Form respondent’ option if both options are selected:
Form respondents can’t approve or reject a request if your Google Form automatically collects email addresses.