When you enable the Approval Workflow option, you want your recipients to receive an email notification after their form submissions. This article will explain how a form respondent can approve or reject a request.

1. Configure your settings

First, open your settings from your Google Form.

Then, make sure ‘Collect email addresses’ option is NOT selected. Finally, click ‘SAVE’:

2. Configure your Google Form

From your Google Form, add the question ‘Email address’:

If you want your ‘Email address’ question to be required, then select ‘Required’:

We suggest you to restrict the answer to the format 'email address' only. To do so, click on the following menu:

Then, click 'Response validation':

Finally, choose 'Text' and 'Email address':

3. Configure Form Publisher

First, under the ‘Sharing options and notifications’ sidebar, enable ‘Approval Workflow’:

Then, add the <<Email address>> marker under ‘Add recipient’:

Finally, click ‘Save’:

Why can’t you select ‘Notify Form respondent’ option?

Form Publisher automatically unticked ‘Notify Form respondent’ option if both options are selected:

Form respondents can’t approve or reject a request if your Google Form automatically collects email addresses.