When you enable the Approval Workflow option, you want your recipients to receive an email notification after their form submissions. This article will explain how a form respondent can approve or reject a request.

1. Configure your settings

First, open your settings from your Google Form.

Then, make sure Collect email addresses option is not selected. Finally, click Save.

2. Configure your Google Form

From your Google Form, add the question Email Address.

If you want your Email Address question to be required, then enable Required.

We suggest you to restrict the answer to the format Email address only. To do so, click on the three dots button > Response validation.

Then, choose Text and Email address.

3. Configure Form Publisher

When you reach the Sharing options and notifications sidebar, select Approval Workflow.

Then, add the <<Email Address>> marker under Add recipient, click Add and click Next.

Why can’t you select ‘Notify Form respondent’ option?

Form Publisher automatically unticked Notify Form respondent option if  Collect email addresses and Approval Workflow are selected.

Form respondents can’t approve or reject a request if your Google Form automatically collects email addresses. This is why we manually collect Email addresses, and reuse the marker of this question under Add recipient.