How to collect email addresses from each submission?

When your respondents submit their Google Form, you want to retrieve their email addresses. This article explains how to collect email addresses from your respondents after each submission.

How to collect email addresses?

timer 5 min.

Click on the flowchart to zoom in

stars What you'll learn

• configure a Google Form
• collect email addresses after each submission

check_circle Prerequisites

• a Google Form and request template
• configure Form Publisher on your Form

class Important concepts

• collect email address
• restriction to users in your domain option

 

1. Collect email addresses on your original form

You can collect your recipients’ email addresses after each submission using Google Form.

To do so, click on the Google Form setting icon:

A pop-up appears:

If you want to collect email addresses from your submitters, select ‘Collect email addresses’. Then, click ‘SAVE’:

A new required question appears in your Google Form:

If you didn’t configure Form Publisher before selecting ‘Collect email addresses’, by default Form Publisher selects ‘Notify form respondent’ in your Sharing options and notifications sidebar.

That means besides collecting email addresses, all the respondents will receive an email notification after their submissions.

If you don’t want them to receive an email notification, you will have to disable that option. To do so, open Form Publisher. Then, click ‘Get started’:

Finally, configure Form Publisher from this step:

Once you are on the ‘Sharing options and notifications’ step, ‘Notify form respondent’ is selected:

Click on the check mark to unselect this option. Then, click ‘Next’:

Your Form Publisher configuration is now saved!

2. Restrict to users under your domain (optional)

From your Google Form settings, select ‘Restrict to users in xxx and trusted domains’ if you want to allow only users in your domain to fill your form.

Then, click ‘SAVE’:

Google Form updates the message:

3. Collect email addresses on your connected form (optional)

On your connected form a question ‘Email address’ is automatically added at the end of your Google Form:

You are now ready to test your Form Publisher configuration.

4. Submit your form to test Form Publisher

4.1 Test Form Publisher with 'Restrict to users under the same domain’ option

To do so, go back to your original form to submit your first form. From the sidebar that you had left, click ‘Save’:

From another domain email address

If someone tries to submit a response to your form from another domain email address an "access denied" message will appear, preventing them from filling out the form.

From the same domain email address

From your original form, click ‘Send’:

Add your recipient email address in the ‘to’ field. Then, click ‘Send’:

In our example, simon.debray@revevol.eu will fill your form. Then, he will click ‘Submit’:

He will see a confirmation message which indicates his response has been recorded:

Finally, check your responses spreadsheet.

From your original form you will see in your responses spreadsheet:

On your original form responses you will see the question ‘Who has responded?’:

From your connected form you will see in your responses spreadsheet:

On your connected form responses you will see the ‘Email address’ question which has been automatically filled:

4.2 Test Form Publisher without 'Restrict to users under the same domain’ option

No matter what is the email address, when someone will fill the form he will have to fill the required ‘Email address’ question:

That’s it! You will collect email addresses each time a respondent under the same domain will submit the form.