When your respondents submit their Google Form, you want to retrieve their email addresses. This article explains how to collect email addresses from your respondents after each submission.

How to collect email addresses?

timer 5 min.

Click on the flowchart to zoom in

stars What you'll learn

• Configure a Google Form
• Collect email addresses after each submission

check_circle Prerequisites

• A Google Form and request template
• Configure Form Publisher on your Form

class Important concepts

• Collect email address
• Restriction to users in your domain option

 

1. Collect email addresses on your original form

You can collect your recipients’ email addresses after each submission using Google Form.

To do so, click on the Google Form setting icon.

A pop-up appears. If you want to collect email addresses from your submitters, select Collect email addresses. Then, click Save.

A new required question appears in your Google Form.

If you didn’t configure Form Publisher before selecting Collect email addresses, by default Form Publisher selects Notify form respondent in your Sharing options and notifications sidebar.

That means besides collecting email addresses, all the respondents receive an email notification after their submissions.

If you don’t want them to receive an email notification, you have to disable that option. To do so, open Form Publisher. Then, click Get started.

Configure Form Publisher from this step.

Once you are on the Sharing options and notifications sidebar, Notify Form respondent is selected.

Click on the checkmark to unselect this option. Then, click Next.

Your Form Publisher configuration is now saved!

2. Restrict to users under your domain (optional)

From your Google Form settings, select Restrict to users in xxx and trusted domains if you want to allow only users in your domain to fill your form.

Then, click Save.

Google Form updates the message.

3. Collect email addresses on your connected form (optional)

The question Email address is automatically added at the end of your Google Form on your connected form.

You are now ready to test your Form Publisher configuration.

4. Submit your form to test Form Publisher

4.1 Test Form Publisher with 'Restrict to users under the same domain’ option

To do so, go back to your original form to submit your first form. From the sidebar that you had left, click Save.

From another domain email address

If someone tries to submit a response to your form from another domain email address, an access denied message appears, preventing them from filling out the form.

From the same domain email address

From your original form, click Send.

Add your recipient email address in the To field. Then, click Send.

In our example, alice@form-publisher.com fills your form. Then, she clicks Submit.

Then a confirmation message which indicates that her response has been recorded appears.

Finally, check your responses spreadsheet.

From your original form, you can see the Email Address in your responses spreadsheet.

On your original form responses, you can see it under the question Who has responded?.

From your connected form, you can see the Email address in your responses spreadsheet.

On your connected form responses, you can see the Email address question which has been filled automatically.

4.2 Test Form Publisher without 'Restrict to users under the same domain’ option

No matter their email address, when someone fills the form, they have to fill the required Email address question.