[Step 5] Name your file and select your folder

This article will explain how to define the title for each file created, and retrieve easily where these files will be saved.

Once all your markers are valid, Form Publisher will ask you to choose where you want to save your files.

Open your current output folder

info Form Publisher automatically creates your output folder at the same place as the Google Form in your Drive.

If you want to open your output folder from your Google Drive, simply click ‘Open’:

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Change your output folder

If you want to change your output folder in the Google Picker, click ‘Change destination folder’:

Screen_Shot_2019-01-16_at_14.57.56.png

Choose a name for your files

Every time a new file is created, Form publisher will name your files depending on your configuration. You can use markers and simple text in the file title.
Screen_Shot_2019-01-16_at_15.03.45.png

info To know more about it, read the section ‘Personalize your files naming convention’ from this article: Choose a relevant title for each file created

Use standard markers

As explained in the previous article [Step 4] Configure and personalize your template with markers, Form Publisher creates 4 standard markers from a pre-formatted template which will be displayed in your template.

In your ‘Destination folder and naming convention’ sidebar you will also see standard markers. The only difference is that these following standard markers will be displayed in your generated file titles:

<<Today>>
<<Timestamp>>
<<Template Title>>
<<Now>>
<<Increment>>

Click ‘Use standard markers’:

A list of all standard markers available in the current sidebar appears.

By default, Form Publisher selects the following markers: <<Template Title>> and <<Increment>>

info To know more about standard markers, read the following articles: Standard markers to be reused in your template

Configure your responses spreadsheet

warning Be careful! Your responses spreadsheet is different from your Google Sheets template.

Form Publisher will ask you to choose if you want to display a file URL in your responses spreadsheet as well as the increment number:

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By default, these options are not selected.

Save a PDF copy in Drive

Then, Form Publisher can keep a PDF copy in Drive. This copy will be saved in the output folder you previously chose. By default, this option is not selected:

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Once you have configured your destination folder and personalized your files title, proceed to the next article: [Step 6] Share your Google Form and notify your respondents

Comments

9 comments

Amy Curtis August 18, 2017 20:12

I am having trouble changing the file title. I have changed it to Today's Date and Student Name, however, the name is blank now. I have tried multiple times to save. Today's Date and Student Name are fields in the Form. Any help is appreciated! Thanks

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Form Publisher Team September 01, 2017 15:41

Hi,

Could you contact support@form-publisher.com with more details about your issue, so that we can help you solve it.

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Anilshreeram December 01, 2017 22:14 (Edited December 01, 2017 22:15)

Hello,

In spreadhsheet option, the generated PDF or a google sheet file is also sending or generting the response sheet to the recipient.

Now there are three pages instead of one.

Need to restrict to only first sheet and not other sheets within a spreadsheet.

Please assist

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Form Publisher Team December 05, 2017 10:39

Hi,

If you want to restrict the page that will be exported in pdf, you can just hide the sheet that you don't want to print.

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Cathy Evanoff-DCS February 16, 2018 04:13

Is it possible to have all submitted forms go to one slide presentation? I need teachers to fill out the document and end up with one slide presentations with all the slides.

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Vzenin February 16, 2018 18:49

Hi,

How to use date in ISO format in file name?

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Form Publisher Team March 12, 2018 09:34

Hi,

@Cathy Evanoff-DCS: This is not possible with Form Publisher.

@Vzenin: You can follow this article.

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Matteo Maria Ambrogi January 30, 2020 10:15

Hello,

I keep receiving following error and cannot find a proper solution anywhere.

can you help me?

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Richard Debrabant February 11, 2020 20:31 (Edited February 12, 2020 12:43)

Hi Matteo Maria Ambrogi

Concerning your issue could you have a look at the section 4 of this article that might help you.

But if it doesn’t solve your issue could you please contact us at https://support.form-publisher.com/hc/en-us/requests/new and provide us with your template and response spreadsheet ?

Thanks

Richard

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