As the head of the Security Department of your organization (or Security Guard), you want to set up a workflow to easily accept or decline access requests from visitors who want to enter a restricted area. This article will show you how.
Sign and give access to a restricted area
timer 10 min.
- Set up an approval workflow for access requests
- Validate and sign an access request
- An visitor sends an access request via a Google Form to you as the Security Guard
- You will be able to review the request, ask for more information if needed, validate and sign it (or reject it)
How does the access request approval work?
1. A visitor answers a Google Form to submit an access permission request
2. You receive an email to accept (or reject) the access permission request
3. Optional: You request more information
If the information provided by your visitor is not enough and/or if you need him to edit it, then insert your comment and click 'Request information':
Your visitor will then receive an email where he can edit his form responses (in our example: His departure time):
4. Approve and sign the access permission document
Once your visitor edited his request, if you are satisfied, you'll receive another email where you can finally approve and sign the document:
5. Get the generated signed access permission document
Your visitor will receive a notification indicating that you approved his visit:
He'll then be able to bring this document with him on the visit day: